If IDSG is notified of the employee's departure by the 15th of the month, the account will close at the end of that month. Specifically, if a supervisor needs access to a staff member's files after they leave, the supervisor needs to have a signed paper consent letter from the staff member. We use IRIS services for home directories and login accounts, so we operate within the constraints of their policies. Staff who own Google Drive files needed for departmental operations or records should follow the instructions in the Files section below.ĮECS employees and supervisors should know the IRIS account policies (especially the paragraph about user privacy) and backup/recovery policy. Files in Google Drive will be removed when the owner leaves campus. It is much easier to copy needed files before someone leaves it might not even be possible after they're gone. The departing staff member can work with ACG to get needed files moved out of the user's home directory in advance of their departure. Before they leave, supervisors should confirm that the departing staff member has reviewed their files and moved anything that should be kept to a shared drive. ACG policy is to close computer accounts at the time that a staff member leaves.

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